FUNDRAISING PROCEDURES
- No staff member will initiate any North Edgecombe High School fundraising event without the prior approval of the Principal.
- Staff members can obtain approval for their clubs, athletic teams, etc. to raise funds by completing a Request for Fund Raising Project Form (forms are located across from staff mailboxes in the small black cabinet) and submitting the form for approval by the principal no later than 45 days prior to the anticipated start date.
- Once the Fundraising Project Form has been signed and returned to you transfer this information to the Fundraiser Form Letter which can be found on our website insert web address or in the front office. Please do not email your letter. Deliver the original letter signed by the Principal to the Director for your grade level for review/approval.
- Fundraiser request should be submitted 30 days prior to the event to the school level director for review/approval. If approved by the school level director the fundraiser letter will be forwarded to the Superintendent’s office.
- All requests must be submitted two weeks before the Board of Education meets for Board approval. Once the principal and board approve the fundraiser request, the following procedures should be adhered to:
- The school treasurer will create a requisition for the materials purchased by the school. The purchase order will be signed by the principal and club sponsor and sent to the vendor.
- As materials are received, either the club or athletic sponsor or school treasurer must check in the materials. The packing slip must be returned to the school treasurer.
- After the fundraiser is completed, the club or athletic sponsor completes the Summary of Fundraising Activity Form (an example is included on the following pages) and returns the form to the school treasurer for review and to the School Principal for his/her approval and signature. The club or athletic sponsor must sign the Summary of Fundraising Activity Form before the form is returned to the school treasurer.
- The club or athletic sponsor must follow the Receipt and Deposit procedures for Edgecombe County Schools.
FEES OWED LIST
Students who are delinquent in paying fees are placed on a “Fees Owed List” that is compiled in the main office. Teachers should make every effort to collect money that is owed the school before including the student on the “Fees Owed List”. The “Fees Owed List” lists the student’s cumulative debts over the course of their high school career. These debts must be satisfied before the student can participate in the prom, graduation ceremonies or before the student’s transcript is released to any individual, college, business or other organization. Teachers are to submit fees owed to Mrs. Alston. Teachers should immediately notify Mrs. Alston of any student indebtedness that has been satisfied by the student. Updated “Fees Owed Lists” will be periodically e-mailed to the faculty. This list will include all debts including lunch, media, athletics and any others that arise. Letters will be mailed to affected parents at the beginning of each semester.
Senior homeroom teachers should remind seniors not to delay paying their fees, but to handle this matter immediately. Failure to satisfy their indebtedness to the school could jeopardize their participation in graduation exercises. When students withdraw from school, faculty members should make certain to list on the student’s withdrawal form, any current fees owed that have not been reported to the main office and incorporated on the “Fees Owed List”.
COPIES
Teachers will be issued 1 box of paper to make copies each semester. Teachers must be mindful that they will not receive additional paper. Each teacher will be responsible for duplicating his/her own materials. Please do not send work to the office to be copied. Please remember Students are not allowed to use the copiers.